Web Safety NZ New Zealand Internet Safety
File Monitoring and folder management is now one area of technology which is a rising concern for businesses today. Traditionally, files and folders containing sensitive information were locked in a special filing cabinet, possibly in the office of a manager, where only certain people had access to the key and files within.
Updating any file within the cabinet was simple. Find the file using the index, and then add information to the file. Anyone looking at that file can clearly see the additional information that has been updated.
Nowadays our data is online. While online data saves trees and can often be more convenient, there is a downside. Many aspects need to be considered such as whether the data resides on a central server location or a local machine, who is accessing the data and what are they doing with it, how is version control of documents being managed and are staff introducing infected files or removing YOURS from the company.
Many small businesses do not have the capital to invest in large scale systems that require technical expertise to gather information, design, configure, test and implement. Nor do many of them employ technical staff on a full time basis. It’s just not viable.
WebSafety NZ are gaining a successful reputation of providing a cost effective solution for managing technology in the workplace. Their unique package includes software that monitors, records, blocks and reports on all activity on any computer and sends daily reporting to an elected email address. The product also has a ‘cloud-based’ offering.
The software allows non-technical managers to gain a total view of what is happening at any given time, including maintaining a record of all changes and access to electronic files and folders.
Around 52% of businesses report losing company data, with about 25% of them losing confidential customer data or intellectual property.
Disgruntled staff taking copies of financial records or customer databases can be a huge blow for any business. Given the fact that there are several ways staff can achieve this, it’s becoming ever increasingly necessary to ensure that the right software solution is implemented to ensure the confidentiality, integrity and availability of data is maintained.
The screenshot above shows a snapshot of our software on the ‘file tracking’ tab. Every item accessed is recorded, including user, time and date.
Our software solution is implemented with an Acceptable Use policy and a Social Media Engagement policy. These policies clearly set the boundaries for staff and make them accountable.
We make managing your technology easy, and help you manage the internet simply. Contact us through our website or email us for a no obligation discussion and quote today.